Last updated on August 1st, 2018 at 06:18 pm
If you’ve started a blog, congratulations. Now it’s time to learn how to schedule posts on WordPress and start batching your content.
I know what you’re thinking, what is batching and why should I start?
As a new blogger, it’s exciting to think about the all the possibilities that a blog can bring. After all, you most likely have seen people’s income reports online that promise you that you can make thousands per month with your blog.
While it’s true that your blog can make money. The thing to keep in mind is that the money is not going to come overnight.
In fact, it’s going to take a while to build up your blog. Some of us it’s going to take longer than others.
That’s why I wanted to share this important tip with you on how to schedule posts on WordPress and start batching your content.
What is Batching
You might have heard the term “batching” being used on the Internet in the blogging world. Batching is nothing more than sitting down and writing several pieces of content for your own blog or guest posts.
When you are batch writing, you do not do any brainstorming or spend time looking for the right keywords.
You don’t focus on creating images for your social media images. All you do is sit down and write, you don’t even proofread.
Here Is How I Batch My Content
Everyone is different and has their own system. In this tutorial, I am going to share how I batch my content. Then I’ll run you through on how to schedule posts in WordPress.
I’ll even give you an inside look at my editorial calendar. I personally do not use any plugins or premium tools to help me stay organized.
Instead, I use Google Drive to help me with my blog organization. I think it’s much easier, the downside is that it’s harder to move my posts around if I decide to do that.
Sitting Down And Writing
When I sit down to write content, I already have several topics on Google Drive. This makes it easier for me to spend time writing, instead of looking for topics to write about.
As you know, I use LongTailPro to help me find keywords for my blog posts. This year, I am focusing more on long tail keywords with less competition to see if I can improve my organic traffic.
Maybe I’ll show you how I have my content schedule set up for my WordPress categories later on.
Where I Write My Content
I know that a lot of new bloggers just write their upcoming blog posts in their current blog and then save it as a draft. I personally don’t do that.
One of the reasons that I don’t write my upcoming blog posts on my live blog is that once I accidentally hit the publish button instead of the draft button.
I don’t know if that’s ever happened to you or not. But I don’t want to make that mistake again.
So now, I make it a point to write all my upcoming blog posts on my testing site on my computer. I even have a test site set up for all the guest posts that I write for other blogs.
I personally use Desktop Server to set up my test development site. Another thing that I do with this testing site, is I test out new plugins or make any changes on it before making them on my live site.
I’m not a developer and I would freak out if something if happened to my blog. Thank goodness I have BlogVault as my blog savior.
How to Schedule Posts on WordPress
Once the content is written, it’s time to get it scheduled on my live blog. Remember, your goal should be to batch your content and get ahead on your content writing.
This makes it easier for you to focus on promotion and take some time off from your blog if you need a break.
One of my goals is to make sure that my blog posts are written at least 2-3 months in advance.
Although that doesn’t always happen. Right now at the time of this writing, I am only one month ahead with my content.
So let’s get this post scheduled to publish in February 2018. This will help you see what I do to schedule my posts.
Adding A New Blog Post In WordPress
Scheduling a blog post in WordPress is the same as if you were publishing a new post on your blog. You will want to add a new blog post.
Once you click on add new post, you will see the text editor. If you have never written a blog post in WordPress, it can be a little confusing. Here’s a tutorial that will show you how to write your first blog post.
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Copying and Pasting My Content
Since I have already written the post on my test site, all I have to do is copy and paste the content from my dummy blog to my live site.
One of the things that I do is I also take the time to set up the Yoast SEO plugin on my localhost that way all I have to do is copy and paste and then schedule.
Since I have a 27″ iMac computer, I am able to have two windows open at one time. So I open up my live blog on one side and my test site on the other side.
Then I just copy and paste my content from one to the other. The image on the left is my dummy site and the one on the right is my live site.
I’ve personally found it easier to just click on the Text tab on the editor and paste and copy the content that way. This way all your links and formatting stays intact.
Once you’ve got everything copied into your live site and have it looking pretty, it’s time to schedule the post.
Schedule Posts On WordPress
Instead of publishing your blog post, you want to make sure that you’re scheduling the post. WordPress gives you the option of publishing your post right now or you can choose to schedule it.
You can choose any date in the future that you want. So schedule your date and then click on Okay.
Once you click on Okay, the publish button will change from publish to schedule.
Now all you have to do is click on schedule the blog post.
The post will be scheduled to be published for the date you selected. Now you have started batching your content and this will help you get ahead of your content writing.
All you have to do is keep writing your blog posts and adding them to your content calendar.
Keeping Track Of Your Upcoming Content
Staying organized with your upcoming blog content will help you know what you have published on your blog and which upcoming articles are going live.
Yes, there are plugins that you can use to help you keep track of your editorial calendar. However, I personally do not use a plugin for my editorial calendar.
I don’t want to add another plugin to my blog, especially since I already have all my favorite plugins on my blog.
Using Google Drive
I don’t pay for any fancy software or programs, Instead, I just use Google Drive to help me keep track of all the posts that I have written for the month.
Let Me Show You
I’ve set up a document on Google Drive called My Blog Posts. Feel free to call it whatever you want. Since I am currently publishing new posts on Monday, Wednesday, and Fridays, I have them set up on my document.
Whenever I write a new blog post I will add it to my document on Drive.
I have a color-coded system to help me keep track of the different stages of my upcoming blog posts.
Yellow: The blog post has been written but still needs to be proofread
Green: I’ve proofread the article and it is ready to go live
Purple: The post has been published and is now ready to promotion
You can see that I have other information about the blog posts that help me stay organized even further.
This system helps me keep track of which blog posts still need social media images created and which ones need to be proofread.
Once everything has been finished and proofread, I will change it from yellow to green. Yes, I also create a Pinterest image and Pinterest description for every blog post that I publish.
It may sound confusing, but this actually works really well for me. So feel free to use whatever system works for you.
The important thing is to find what works for you and use it. You’re going to need a lot of content to grow your blog, so you want to make sure that you’re implementing a system that you can use.
Final Take Away
Blogging is hard work. It’s fun sharing my tutorials and blogging journey with you. My little quirky systems seem to help me stay on track for keeping an updated blog schedule.
Hopefully, this tutorial will show you how to schedule posts on WordPress. Once you start getting ahead with your content marketing, you will never go back to writing content the night before.
Being consistent in blogging is one of the keys to success. No, you don’t have to publish content every day, but you do need to create a consistent blogging schedule that works for you.
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Do you batch your content? If so how many posts do you like to write in advance? Do you feel like batching has helped you focus more on the promotion aspect of your blog?
Recommended Blogging Resources:
- Free 12 Day Blogging Bootcamp
- Article about using Yoast SEO for optimizing your blog posts and how to do it.
- SEMRush Free Trial to Gather Low Competitive Keywords
- Quiz: Which theme is best for your blog?
- If you want to build an email list and send newsletters, I recommend ConvertKit (starts at $29)